Jan 16, 2025
Top 5 Daily Planner Apps for Organized Tasks
Jan 16, 2025
Top 5 Daily Planner Apps for Organized Tasks

When you have never-ending to-do tasks, it can become difficult to juggle several things at one time. In this case, using a Daily Planner can help you stay on track and stay organized without cluttering your mind. Most adults worldwide rely on these planners for seamless planning and task assigning. It gives you a clear picture of your tasks, so you're not constantly worrying about them.
Along with such a structured planning system, it leads to your personal and professional growth. Moreover, if you are in search of the best time management tools, we have covered them for you, and this article will provide you with some of the best apps.
Why Is Time Management Important?
We learned that a planner keeps you organized and provides you with a daily reminder of your important tasks. However, why is time management important? We answered that by providing you with the following reasons:
1. Maximum Productivity: A daily planner helps you stay on course with high-priority tasks to ensure maximum efficiency and productivity.
2. Enhance Work Quality: If users keep their focus on their goals without getting distracted, they get more done, enhancing their line of work quality.
3. Improves Decision-Making: When there are too many tasks, a planner helps you manage them properly, allowing you to make thoughtful decisions.
4. Create Work-Life Balance: With time management tools, users can make room for their professional and personal lives, promoting well-being and balance.
5. Consistent Routine: You can develop a consistent routine with a planner, as it fosters discipline and encourages healthy routines.
What Makes the Best Daily Planner App?
When choosing the best daily planner, it is important that you keep in mind the following key features of an effective planner:
1. Intuitive Widgets: A good daily planner has a visually appealing interface and offers intuitive widgets that you can add to your phone. Having different planner widgets on your home screen makes it enjoyable to track your progress.
2. Management Tools: You should look for different task management tools that allow you to move tasks seamlessly between categories. It should customize your timelines or priority levels according to your desired layout or themes.
3. Efficient Trackers & Reminders: An advanced time management tool should have a sufficient tracker and reminder system to keep you on track. It ensures that you stay productive without feeling overwhelmed, creating a sense of control.
4. Collaboration Features: When you are working with a team, it is important that these planner apps should have collaborative features. So, using this app, you'll be able to juggle ideas with your team on group projects with ease.
5. Accessibility: One of the best features of a planner app is its ability to be easily accessible to users on various devices. These should include desktop and mobile accessibility, along with cloud synchronization.
5 Best Daily Planner Apps
Now, let’s look at the following best daily planner apps that will provide you with the best features and assist you in organizing your tasks. We also explained their pros, cons, and tabular representation so that you can choose the one that best suits your needs:
1. Xmind
This best daily planner tool lets you organize tasks according to your desires and provides a creative hub where you can build your ideas. By accessing its AI generative abilities, users can transform their routine into a structured mind map with customization themes and skeletons. Moreover, on this platform, you can create an AI-generative to-do list on demand and automatically effortlessly. These AI-created task ideas help you kick-start your project.
Furthermore, it allows you to embed various useful websites, blogs, and online documents into your mind map for better project grasp. It has a favorite section that lets you keep your workspace clutter-free and lets you access the top-priority tasks with ease. Users can choose from nine different structures for their task manager in different colored themes and stickers.
Key Features
1. Brainstorming Hub: In this workspace, users can create various ideas for their tasks with the help of AI in case they don’t forget something major.
2. AI Copilot: The AI Copilot feature goes beyond traditional mind mapping and provides powerful tools to design and enhance your workflow.
3. Collaborative Features: This tool allows you to include multiple team members using the share feature and capture essential ideas and valuable feedback.
4. Export Options: When you are done creating the perfect mind map of your tasks, export it in different formats, such as PNG, Markdown, Excel, and more.
Pros
You can create multiple planners in the main workplace for maximum efficiency.
Use data masking and other AI tools to make your planner better and more efficient.
The comment section helps you and your team members share ideas and report progress.
Con
- The free version only lets you create up to ten mind maps.
Pricing Plans
- Free Plan: $0
- Premium Plan: $8.25/month
What Users Say About Xmind
“XMind arguably made mind mapping what it is today. Look at it now and see how far XMind and mapping in general have come it's so underrated. Don't waste your time with the others they're just disappointing compared to XMind.” - k.money_
“Amazing, just started doing mind maps as a form of active reading and i ACED my very first ever quiz. For a broke medical student, i can’t afford other fancy mind-map-making sites so having this app was a blessing from god. Love the color options, the flexibility, the easy placements.” - Cecile Rasmussen
2. Any.do (Android/iOS)
Any.do is another daily planner app where users can organize and manage their work with its built-in reminders, planners, and calendars. This seamless app has an advanced to-do list mechanism with different widgets readily available. Also, you can review and organize your reminders and calendars side by side with your team.
Key Features
With the drag-and-drop task organizer, swipe and arrange your tasks with time.
The calendar outlook lets you review your to-do list on a daily to monthly basis.
This app can easily sync your reminders with different OS devices.
Pros
- Any.do is integrated with Google Calendar, Outlook, OneNote, and 6000+ More.
- You can share your lists or assign tasks to your friends and family from your phone.
Con
- There are fewer task and reminder customization options.
Pricing Plans
Any.do Premium (12 Months): $59.99
Any.do Premium (Monthly): $9.99
3. Evernote
Users get access to an inspirational to-do wall with this time management tool, which brings notes, schedules, and listing features to their disposal. Moreover, you can write your ideas, notes, and tasks as searchable topics and to-do lists and add links to different sources. To keep yourself notified, set reminders with certain dates and times so you never miss a task.
Key Features
You can customize your notes in different formatting styles and by using AI for automatic organization.
It allows you to see your most relevant information by searching them on its Home dashboard.
The AI can help you transcribe images of your notes with precision.
Pros
You can easily organize your messy schedule with AI with format and theme customization.
This app also lets you add audio reminders and label them into different categories.
Con
- The Evernote app occasionally experiences some syncing delays when you use your phone or other devices.
Pricing
Evernote Personal: $11.99
Evernote Premium: $11.95
4. Things 3 (iOS)
Do you want to get things done on your bucket list and move to the next one without missing anything? Things 3 is your best bet as it is a daily planner app with multiple task and goal organizer features, like to-do lists and more. You can create sub-categories of one specific task and tick them off as you complete them. It also allows you to rearrange your tasks on a calendar view with different styles.
Key Features
The calendar can be integrated with different devices, so you can see your events and to-dos.
With the quick find, users can instantly find their to-dos or switch between lists with ease.
You can use the magic plus feature to drag the + button and insert other tasks into your list.
Pros
This app lets you email your lists and tasks to others and yourself for seamless accessibility.
There are various widgets you can set on your phone’s home screen to see the lists.
Con
- There are no advanced AI tools that can help you automate tasks and reminders.
Pricing Plan
- Basic Plan: $9.99
5. Todoist (Android/iOS)
Another one of the best daily planner apps is Todoist, which lets you capture your tasks and organize them into a natural and easy-flowing language. Moreover, you can instantly see what’s most important by setting visual task priority levels. It also sets recurring due dates by helping you build habits and lets you stay organized by adding custom filters and labels.
Key Features
Professionals can collaborate with their team on larger projects with the ability to add comments, voice notes, and more.
The progress tracker allows you to track your progress by accomplishing tasks and gaining points.
With the voice activator habit tracker, users can add different tasks, like due dates, meeting places, and more.
Pros
You can link Todoist with your calendar, voice assistant, and 60+ other tools, such as Outlook, Gmail, and more.
This app has quick reminders and alarms that will seamlessly remind you of your time-sensitive tasks.
Users can switch to more flexible views, such as a list, calendar, or board view, for different projects.
Con
- Most of its advanced features are only accessible in the premium plan behind a paywall.
Pricing Plans
Todoist Pro - Monthly: $4.99
Todoist Pro - Yearly: $47.99
Get Hold of The Best Daily Planning Platform!
With all the listed daily planner apps, we highly recommend using Xmind, which not only helps you manage and organize tasks but also automates tasks with AI. Its seamless sharing feature lets your team join in so that you can brainstorm ideas, comment on tasks, and have a productive workspace. Therefore, try for yourself and experience its advanced features by registering for its free trial period!
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