-
Supplier Registration
- Suppliers register their companies by providing relevant information and uploading required documents, such as business licenses, tax identification numbers, etc.
- The purchasing team reviews and verifies the supplier information and documents
- Approved suppliers are added to the supplier database, and their status is updated accordingly
-
RFQ Creation
- Purchasers create RFQs in application by specifying the products or services they need, quantities, delivery requirements, and other relevant details.
- RFQs are sent to pre-approved suppliers in application for quotation.
-
Quotation Submission
- Suppliers receive the RFQs in application and submit their quotations, including prices, delivery times, and any other terms and conditions.
- Suppliers can submit multiple quotations for different product options, quantities, or delivery options, if applicable.
- Quotations are automatically recorded in application and linked to the corresponding RFQs.
-
Quotation Evaluation
- Purchasers may also consider suppliers' ratings or past performance, if available in appplication.
- Purchasers can request additional information or clarifications from suppliers, if needed.
-
Supplier Selection
- Based on the evaluation, the purchaser selects the preferred supplier
- Purchase order (PO) is generated in application for the selected supplier, specifying the agreed-upon terms, such as price, quantity, delivery time, etc.
- PO is sent to the supplier for confirmation.
-
Purchase Order Confirmation
- Supplier receives the PO in application and confirms the order, indicating their acceptance of the terms.
- Purchase order confirmation is recorded, and the purchase order is considered as finalized.
-
Purchase Order Fulfillment
- Supplier prepares and delivers the goods or services as per the agreed-upon terms in the purchase order.
- Purchaser receives the goods or services and verifies their quality and quantity
-
Receipt and Invoice
- Purchaser records the receipt of goods or services in application, and the corresponding inventory or expense accounts are updated.
- Supplier submits the invoice for payment in application, based on the agreed-upon terms in the purchase order.
- Invoices are reviewed and verified by the purchaser, and any discrepancies or issues are resolved.
-
Payment and Reporting
- Purchaser processes the payment to the supplier in application, based on the approved invoice.
- Payment details are recorded , and relevant financial accounts are updated.
- Purchaser generates reports in application to track purchase orders, supplier performance, and other purchasing metrics for analysis and reporting purposes.