Operation
Chief Operation Officer
Deputy Chief Operation Officer
Senior Operation Manager
Operation Manager
Assistant Manager
Senior Operation Executive
Operation Executive
Junior Operation Executive
Grade 1
Basic RM1,500
Allowance 10%
Parking RM80
Company provide computer
Fresh Grad
No working Experience
Job Scope
Understanding working system
Documents Filling
Subtopic 3
SOP
Daily
9.30am - 10.30am (1 hour)
Previous day document filling
Email Checking
Report to Superior
10.30am - 11.30am (1 hour)
Weekly
Sharing learning
Monthly
Report
Appraisal
Daily Tasks
Poor
Bad
Average
Good
Excellent
Weekly
Monthly
Promotion
A+
Continuous 3 months maintain perform can promote to Grade 3
A
Continuous 3 months maintain perform can promote to Grade 2
B
Continuous 6 month maintain perform can promote to Grade 2
B-
Subtopic 1
c
A
Grade 2
Grade 3
Assistant COO
HR
Chief Human Resource Officer
Deputy Chief Human Resource Officer
Senior HR Manager
HR Manager
Assistant Manager
Senior HR Executive
HR Executive
Junior HR Executive
Grade 1
Fresh Grad
No working Experience
Job Scope
Understanding working system
Documents Filling
Subtopic 3
SOP
Daily
9.30am - 10.30am (1 hour)
Previous day document filling
Email Checking
Report to Superior
10.30am - 11.30am (1 hour)
Weekly
Sharing learning
Monthly
Report
Appraisal
Daily Tasks
Poor
Bad
Average
Good
Excellent
Weekly
Monthly
Promotion
A+
Continuous 3 months maintain perform can promote to Grade 3
A
Continuous 3 months maintain perform can promote to Grade 2
B
Continuous 6 month maintain perform can promote to Grade 2
B-
Subtopic 1
c
A
Grade 2
Grade 3
Job Responsibles
Grade 4
Job Scope
Recruitment
Talent Houz
Posting Recruitment Platform
Subtopic 3
Payroll
Punch Card
Swingvy system update
Subtopic 3
Statutory
KWSP, Socso, EIS
Interview Evaluation Form
Documentation Filling
Grade 5
Grade 6
HR Admin
Job Responsible
Grade 4
Job Scope
Stationery
Stationery Shop Name
Tracking
Department Budget
Each Department provide Listing
Listing Checklist
Return during Resignation
No return will deduct from Salary
On boarding need to sign Stationery Letter
Maintenance
FVG
Repair Works
Plumber
Aircond
Kim Huat (012)
Quotation / Price
Submit Claim
Photostat Machine
Subtopic 1
Cleaner
Cleaning Tools
Submit Listing
Dishwash
Handwashing Fluid
Toilet Bowl cleaner
Subtopic 4
Budget Setting
Investigate
Appraisal Report
Compile Report from All Office
Culture
Environment
Monthly Birthday Budget
Within Department Celebration
Budget RM20 per pax
One Time Claim
Claim through Receipt
Take picture and post FB page (Internal FB)
Photo print and hang wall
Office Cleaning
Posting Good think
Facebook page
Activities Report
Badminton
Claim
One () Shuttlecock
2 months once
Venue
Receipt need to list down name
Family Activities
Marathon
Hiking
Cycling
Monthly Activities
January'23
Weekly
Activities
Bowling
Hiking
Buffet Gathering At Boss's House before CNY
February'23
Weekly
Gotong Royong
Preparing to Move new Office
March'23
Weekly
Annual Dinner
Subtopic 4
June'23
Achievement rewards
Karaoke
Appraisal
Activities Points
Ranking
Monthly Activities Report
Submit to Assistant HR Manager
Support Event
Annual Dinner
Company Launching
Team Building
Grade 5
Grade 6
Cleaner
Job Scope
Office Cleaning
PFCC / Jalan Kenari
Monday
Wednesday
Friday
Skypod
Tuesday
Thursday
Setiawalk
Tuesday
Thursday
Cleaning Tools
Request Listing
Appraisal
Award
Toilet
Office
Each Department
Pantry
Common Area
Monthly Incentive
Job Responsible
Job Scope
Recruitment
Provide Recruit Strategy
Industry Search
Specific Candidate
Refer HOD
Manpower Request Form
Prepare Candidate Checklist
Experience
Industry
Background
Each position requirement
Example for Sales
Mortgage Loan
Personal Loan
Hire Purchase Loan
Qualification
Budget
Recruitment Deadline
Decision by HOD
Subtopic 5
Interview Question Setting
Interview HOD
Candidate Job Scope
Requirement
Budget suggestion
Standard Interview Questions for each Department
HR
DISC
Candidate screening
Example
Male / Female
Age: 25 to 35
Experience: 3 years
Company Video
Short Introduction
HOD
Shortlisted candidate interview session
Form Example
Skills
Finance : Projection
Questions
Points (1-10)
Knowledge
Attitude
Family
Hobbies
Challenge
1 hour
Raise Question: 80%
Answer: 20%
Interview Report
Details
For CEO reference
CEO
30 minutes
Whole process
Core Value:
Vision:
Mission:
财务健康
Interview Session
Chinese: CEO
English: DCEO
Subscribe DISC system
Candidate compulsory answer
Letter
Show Cause Letter
Subtopic 1
Warning Letter
Subtopic 1
Offer Letter
Confirmation Letter
Re-Designation Letter
Internal Transfer Letter
Promotion Letter
Appraisal (July)
Submit Proposal (August)
Announcement (September)
Increment Letter
Company Performance
Budget
Appraisal Ranking (January)
Submit Proposal (February)
Announcement (March)
Documentation
Payroll
Authorise to login
Crosscheck the Report
Training on Payroll system to the Team
EA & CP58
Crosscheck with Account Department on the CP58
Enhance commission listed in the payslip
Build up Company Image
Update Company Career Website
Company Video
Company Event
Job Responsibles
Job Responsibles
Grade 1
Job Scope
HR Manager's JD updated.docx
Appraisal Setting
Monitoring All Department
Brainstorming with HOD for Quarterly setting
Brainstorming on KPI setting
Monthly Report to Top Management
Cross check HOD Appraisal Fairness
Appraisal Monthly Achievement Incentive
Handbook
Company Rule monitoring (Company Rules & Regulations)
Yearly Revision
KPI monitoring
Sales Division
Monthly Sales Report
Individual Sales Staff
Manager need to submit group sales report
Manage Monthly KPI Incentive
Approval by Sales Director & CEO
After recognize will release together monthly Salary
Operation
Monthly Appraisal Achievement
Manage Monthly KPI Incentive
Approval by COO & CEO
Finance
Monthly Appraisal Achievement
Manage Monthly KPI Incentive
Approval by CFO & CEO
IT
Monthly Appraisal Achievement
Manage Monthly KPI Incentive
Approval by CTO & CEO
Marketing
Monthly Appraisal Achievement
Manage Monthly KPI Incentive
Approval by CMO & CEO
HR
Monthly Appraisal Achievement
Manage Monthly KPI Incentive
Approval by CHRO & CEO
Learning
Talent Strategy
Vimigo
EMBA
Suggestion on the relevant Course to the Management
Fees
First Two year 50% Subsidy by the Company (If resign within 2 years have to return 50% to the Company)
After 24 months, Company will reimburse another 50%
Follow the Course Date
提倡
Core Value
互相尊重
1.尊重上司,上司也尊重下属
2. 同事之间不互相骂粗话
3. 不能性骚扰
4. 在工作上不能骂上司,但是可以建议或投诉上司
5. 不能互相称呼花名(除非当事人同意)
诚信为本 、诚实守信
Subtopic 1
和谐共处
Subtopic 1
勤学好问
Subtopic 1
勇担责任
Subtopic 1
值得信赖
Subtopic 1
Planning staff strategy
Appraisal
Reward
人生财务健康图,员工个人如何达标
Subtopic 4
Department Visit
Suggestion
Good suggestion will received points in the Appraisal
Creative idea
Example
How to decorate the culture board
Complaint
Email from Staff
High Confidential
Submit to Top Management
Conduct Meeting
Management have the right no respond on the Complaint
Subtopic 6
Request Internal Transfer
Liaise with all the relevant party
If both party accept will provide Internal Transfer Letter
If either party reject need to submit to Management for final decision
Training
Design Training Module
Exam Tools
Example
Leadership Training
Examination
Interview session
Pass the exam & interview
Recognition
Will take picture & post to Internal FB page
Buddy system
Benefit
Leadership
Chances to promotion
Appraisal
Points for Ranking
Guideline
Register to be a Mentor
Requirement
Patient
Agreed with Company Core Value
无私的人
Subtopic 4
Conduct Mentor Training
Pass
Ceremony
Lead new buddy for 6 months
Assist Buddy adapt to Company culture
Guide the Buddy on how to achieve the Grade 1 to Grade 2
After 6 months Buddy will go through Appraisal
Achieve A
Company will give a Budget for the Thanks Ceremony
Will take picture and post to Internal FB page
Will change another Mentor to next stage
Internal Trainer
Improvement
Skills
Productivity
Knowledge
Promotion to next level
Subtopic 5
Investigate
New recruitment
Before confirm hire need to call previous Company
Medical Claim/ ML
Call to Clinic to confirm on the Medical Slip
是非
Recording
Black and white document
Sexual Harassments
Meet with both party
Subtopic 5
不得携带违禁品危险品或毒品进入工作场所
Received Complaint from HOD
不能对上司没有礼貌
Headcount Planning
Every 6 months
Recruitment projection
Headcount
Subtopic 3
Organize Company Event
Subtopic 2
Assistant CHRO