1. Sponsorship
   1. Sponsorship Packets Designed by Bryant by 5/13
      1. Sponsorship levels final by 5/8 - Michelle/Jodi
   2. Renewal Sponsorships
      1. Robert delivers Renewal Letters 5/12
      2. Renewal Packets due in mail 5/15
   3. New Sponsorships
      1. New Corp Sponsorship Goal: $50,000
         1. Perhaps 2 new tables at $10,000 and 6 new tables at $5,000
      2. Sponsorship Packets Assembled 5/14
      3. Sponsorship Prospect List Completed 5/15
         1. Jodi/Michelle make new Sponsor appointment calls week of 5/18-5/22
         2. Securing of new Sponsorships through July
         3. Reach 70% of our New Sponsorship goal by August 1
   4. All Sponsorship contracts PAID by October 15
2. Invitations
   1. Meg approves new paper on 5/6 - DONE
   2. Bryant begins save the date and invitation printing 5/6 - DONE
   3. Save the Date in Mail on 6/5
   4. Host Committee Card printed by 8/15
      1. Host Committee card added into invitations by 8/21
   5. 1200 Invitations assembled by 8/21
   6. Invitations in mail on 9/1
3. Catering
   1. Menu Tasting at Hilton on 5/26 with Susan, Meg, Jodi, Michelle
4. Host Committee Assignments
   1. Host Committeee Prospect list to reach 100 names by 6/1
      1. Meeting with Rob and Meg to get their prospects on 5/11
   2. Host Committee Chair Identified - 6/15
   3. Host Committee sub-committees Identified by 6/1
      1. Invitation Committee
         1. Invitation Committee Chair
            1. Organize dates for Invitation-assembly parties
            2. Set up home/refreshments for invitation assembly
            3. Contact volunteers and recruit help
         2. Coordinate the assembly and posting of invitation by September 1
      2. Live Auction Committee
         1. Select and Secure Live Auction Items
            1. Set minimum bids
         2. Organize set-up and tear down of Live Auction
         3. Prepare copy for PR of Live Auction items
         4. Select items for Sealed Bids prior to Ball
            1. Set minimum bids for sealed bidding
            2. Review sealed bids at auction
      3. Silent Auction Committee - Including Volunteers
         1. Organize and execute the selection of items
            1. Secure Silent Auction items
            2. Set starting bids
            3. Pick up items and drop off at PBT
            4. Organize Silent Auction Volunteers
         2. Silent Auction Set-up
         3. Silent Auction Tear-Down
         4. Silent Auction Packing up
         5. Table Decorating - with Florist
      4. Day-of Logistics Committee
         1. Ensure decorations are being handled properly
         2. Registration Table Set-Up
         3. Security of Auction Item - 1-5 PM
      5. Promotions Committee
         1. Salsa Ladies
            1. Select Salsa Lady Chair
            2. She sets Salsa lesson dates
            3. Set practice dance-nights "girls night out" events
            4. Encourage groups to buy tickets to the ball
         2. House-Party Ladies
            1. Select House Party Chair to organize teams of ladies willing to open their homes
            2. Host Cocktail parties to help us promote the Ball
            3. PBT donates one case of wine per house-party organizer
      6. Ball Crashers Late-Nite Committee
         1. Headed up by David Bush/Tim McVay
         2. Entertainment decisions
         3. Add names to the mailing list
   4. Host Committee Finalized by 8/1
      1. Final names for Host Comm sent to printer for printing on 8/2
5. Entertainment
   1. DJ
   2. Band - type & timing (MEG)
   3. Piano - Cocktail hour
   4. Piano bar karaoke for 2nd Tier
6. Ball Crashers - 2nd Tier Event
   1. Invitations
      1. Corporate Logo
      2. Mailing List
         1. Tara Reiland addresses e-vite
         2. Board Mailing
         3. Compile volunteer mailing lists
      3. Mail invitations - September 1
   2. Entertainment
      1. DJ
      2. Piano Bar sing-a-long
      3. Dancers take the lead
   3. Dessert Bar
   4. Transition from Dinner portion
   5. Subtopic 5
   6. Advertising & PR
7. Main Topic 7